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Registration Information
Once you have been accepted for admission to Concordia College, you
will receive registration instructions from the Office of the Registrar.
You will be assigned a faculty advisor who will assist you in planning
your course of study and answer your questions or direct you to the
proper source of help on campus.
First-year registration: Your first contact with an advisor
will be during summer registration, a program designed for first-year
students. The Office of the Registrar annually schedules these sessions
to enable new students to meet with faculty advisors and plan their
schedules for classes in the fall. If you come to the Concordia campus
for summer registration, you may also tour the buildings, classrooms
and residence halls and talk with professors and students attending
summer school. Music interviews will be held for interested students.
Summer registration is optional, but strongly recommended. Advisement
and registration can also be completed before the first day of classes
in the fall. Summer registration assures you of registration in consultation
with a faculty member and gives you a chance to become acquainted
with the campus before arriving in the fall.
Transfer-student registration: The registrar and
advisors work individually with transfer students during the registration
process. Early application is strongly urged; information on registration
is mailed soon after acceptance. A transfer student is not permitted
to register until he or she has furnished the College with an official
transcript of credits certifying good standing at each of the accredited
collegiate institutions previously attended. Transfer credit must
be earned with a grade of C– or better, and must be from an
accredited school to be transferable. Misrepresentation, omission
of information or failure to provide information may cause delay or
be grounds for dismissal.
Advance registration: Twice a year, currently enrolled
students may register in advance for the next semester. Near the end
of the first semester, registration is held for the second semester;
near the end of the second semester, registration is held for summer
sessions and the first semester of the following academic year.
Late registration: Students who are unable to register
at the regularly scheduled times are accommodated individually by
the registrar or assistant registrar. Registrations cannot be accepted
after the 10th academic day.
Maximum registration: Normally, the maximum registration
per semester is 4.25 course credits. Applications for exceptions to
this rule may be made to the registrar and are considered on the basis
of grade point average and anticipated date of graduation. A “normal
load” is considered to be 4.0 course credits. Academic work
taken off campus is considered part of a student's load.
Changes in registration: During the first five academic
days of each semester, students may revise their class schedules in
the Registrar's Office without the formal drop/add procedure.
However, students wanting to add a course which is already at capacity
enrollment must obtain the signature of the instructor on an add slip,
then return the slip to the Registrar's Office by the normal
deadline for adding courses. After the initial five-day period, students
must follow the standard procedure for dropping and adding courses.
Adding a course: To add a course, students must obtain
a drop/add slip from the Office of the Registrar. The effective date
of change is the date the form is submitted to the Office of the Registrar.
Signatures of instructors and the advisor must be obtained on the
form. A full-semester course can be added through the 10th academic
day of the semester and half-semester, and “block” courses
may be added through the sixth academic day of the block.
Dropping a course: To drop a course, students must
obtain a drop/add slip from the Office of the Registrar. The effective
date of change in registration is the date the form is submitted to
the Office of the Registrar. Signatures of instructors and the advisor
must be obtained on the form. A full-semester course may be dropped
through the sixth academic day after midsemester break. A block course
may be dropped through the 20th academic day of the block. After the
final deadline, a full-semester course cannot be dropped.
Full-semester classes dropped after the tenth academic day and block
or summer classes dropped after the fifth academic day will be noted
on the student academic transcript as “DR” (dropped course).
Students dropping ALL classes (withdrawing from college) after the
aforementioned dates will have “W” noted on the transcript
for each dropped course.
Students with serious and prolonged illness or other serious emergencies
wishing to drop a course may appeal in writing to the Committee on
Student Academic Performance and Procedures for consideration. Supporting
documentation from medical personnel, instructors and/or advisors
is beneficial. A student who drops a course without documented permission
receives a failing grade in that course.
Withdrawal from college: The final date for withdrawal
from college is the last day of classes during the 12th week of the
semester. If it is necessary to withdraw from college during the semester,
the student must file an application for withdrawal for consideration
by the Student Affairs Office. If endorsed, the withdrawal becomes
effective on the date it is approved and is reflected on the academic
record. Failure to file an application for withdrawal or filing an
application late will result in additional charges being assessed
as indicated elsewhere in this Catalog. The student who stops attending
classes and who does not withdraw in the prescribed manner cannot
be granted honorable dismissal and will be charged as if he or she
had been attending class.
The College reserves the right to involuntarily withdraw students
who discontinue class attendance.
The College also reserves the right to involuntarily withdraw students
on academic probation who are not attending classes and who obviously
are not going to meet their probation status requirements.
If a student engages in behavior that suggests a danger to self or
others, or if a student's behavior demonstrates that he or she
is emotionally or psychologically incapable of functioning properly
in the college setting, the College reserves the right to withdraw
the student involuntarily from school after consulting an appropriate
family member or guardian and psychiatrist or psychologist.
Military withdrawal: The College will make every
effort to accommodate the needs of a student called to active military
duty during an academic term. Students who receive orders to report
for active U.S. military duty are instructed to contact the Office
of Student Affairs. A student in this situation must present his/her
Military Orders to initiate accommodations regarding coursework in
progress. An approved plan regarding coursework must be established
prior to a student's departure. Generally, there are three approaches
that may be taken:
1. If orders are received late in the term, a student may be able
to complete coursework prior to leaving.
2. In some situations, it will be feasible for a student to receive
an Incomplete in a course or courses. If it is not feasible to receive
an Incomplete, a student will be allowed to drop a course or courses
with a full refund of tuition and fees associated with the dropped
course(s). If a student receives an Incomplete but is unable to complete
the work due to a change in circumstances, the student may appeal
to the Committee on Student Academic Performance and Procedures for
a retroactive course drop under the same terms outlined above.
3. In many situations, it will be necessary for a student to withdraw
from the College to fulfill military obligations. In this circumstance,
a student will be withdrawn from all courses with a 100-percent refund
of tuitions and fees and unused portion of room and board.
Leave of absence: Students in good standing may apply
for an academic leave of absence, allowing them to take leave from
college without having to apply for readmission. Applications will
be reviewed by the registrar and dean of students. Leaves may be granted
for a period of up to one year. Leaves can be granted for reasons
of work, health problems or other study.
Readmission: If you stop attending Concordia for
one or more academic terms and want to return, you must contact the
Office of Admissions. Before your application for readmission will
be considered, you will be asked to address any pending issues related
to your academic, disciplinary or financial status with the College
at the time you stopped attending. In some instances, a “clearance
meeting” with a college office may be required to resolve a
pending issue. Once these issues are resolved, the Office of Admissions
will process your application for readmission and inform you of the
resulting decision.
Auditing courses: Anyone wishing to audit (attend
a course without seeking credit) must be admitted, register for the
course and pay the appropriate fees (see the financial information
pages; Concordia employees are not assessed audit fees). The following
courses may not be audited: art laboratories, science classes with
a lab, clinical experiences, speech, music lessons, physical education
activities, pre-May seminars, off-campus programs, or summer school
courses. Courses with space available may be audited by obtaining
consent of the instructor on the audit registration form (available
in the Office of the Registrar). May Seminars with space available
may be audited but the total seminar fee is assessed.
The audit grade of AU reflects on an academic transcript that the
course was attended. If lack of attendance for an audited course is
reported by the instructor to the Office of the Registrar, the registration
for the course will be voided as of that date. A maximum of 5.0 course
credits total may be taken on an audit basis, with a maximum of 2.0
course credits per semester.
Any change from audit to credit must be done by the last day to add
a full-semester class (10th day of classes). Any change from credit
to audit must be done by the last day to drop a full-semester class
(eighth week of classes). Refunds for changes from credit to audit
will be prorated on the same basis as refunds for withdrawals from
courses taken for credit. A course completed with the grade of AU
may not be changed to credit. A student may enroll to take the course
for credit at a later date. An audited course does not apply to graduation
requirements or the course load needed for financial aid awards.
Pass-fail registration option: The purpose of the
pass-fail option is to encourage students to try courses in fields
other than their major or minor. For more information, see your advisor
or the registrar. Students may take a maximum of 2.0 course credits
or their equivalent (including transfer credits) on a satisfactory-unsatisfactory
(S-U) basis; no more than 1.0 course credit per department can be
graded on an S-U basis and a course taken for a grade of S-U cannot
satisfy any of the 13.5 liberal arts core course requirements.
The minimum letter grade for passing with a grade of S is a C-. The
grade of U is awarded for D- and F-level work. Human Relations and
Drug Education—EDUC 439, music diction classes and other classes
offered only on an S-U basis may be taken in addition to the two-course
maximum. Nursing courses required for the major cannot be taken on
a pass-fail basis.
Advanced Credit
Concordia College will allow up to 5.0 advanced course credits to
be applied to the 31.5 course credits required for graduation. See
the Office of the Registrar for details and fees for these options.
Advanced placement: Students may obtain advanced
placement and credit in courses at Concordia by scoring 3, 4 or 5
on the Advanced Placement Program Test of the College Entrance Examination
Board (CEEB). Credit must be recorded during the student's first
year at Concordia. See the Office of the Registrar for more information.
Placement of transfer and part-time students: The academic level at
which transfer students are placed at Concordia will depend on the
work they have successfully completed. If a baccalaureate degree has
been previously earned, Concordia will not award another degree.
Students who initially enroll part-time for a semester will be permitted
to extend the time period in which to complete their course of study.
Part-time student:
Part-time study is defined as follows:
Fewer than 1.5 credits = less than half-time
1.5-2.0 credits = half-time
More than 2.0 credits but fewer than 3 = three-quarter time
CLEP and departmental examinations: You may receive
credit in some courses by successfully completing special examinations
that test your knowledge of the subject matter.
Two types of credit-by-examination opportunities are available at
Concordia. CLEP subject examinations measure achievement in specific
college courses. Other subject examinations have been developed by
a number of departments at Concordia for departmental use. No more
than 5.0 course credits can be applied to the 31.5 course credits
required for graduation. See the Office of the Registrar for details
and fees for these options.
Veterans Affairs eligibility: Concordia College is
approved by the Minnesota State Approving Agency for Veteran's
Educational Benefits.
To obtain benefits, the veteran must apply for a Certificate of Eligibility.
Application forms may be obtained from the Veterans Administration
Regional Office. This should be done as soon as possible after acceptance
so that the Certificate of Eligibility may be obtained before the
veteran comes to the campus.
In granting credit to veterans who have pursued specialized training
programs in the armed forces, the College follows the Guide to the
Evaluation of Education Experiences in the Armed Services, prepared
by the American Council of Education.
Further information and assistance is available from the Office of
the Registrar. |
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