Records

As stated in the Student Rights and Responsibilities Document, the College is in compliance with the Family Educational Rights and Privacy Act of 1974 (FERPA) as amended. Under FERPA, students have the right to 1) inspect and review their education records within 45 days of the day that the Official Record Keeper receives a request for access; 2) request the amendment of the education record that the student believes is inaccurate or misleading; 3) consent to disclosure of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent; 4) file a complaint with the U.S. Department of Education concerning alleged failures by Concordia College to comply with the requirements of FERPA. The College publishes and distributes to all students a Notification of FERPA Rights that describes College policies in each of the four areas mentioned above.

In addition, the College records policies and practices include the following:

  • Academic transcripts only contain information about academic status. However, this is to be understood as permitting the recording of any institutional action such as suspension and expulsion for academic or disciplinary reasons that affect a student's eligibility to be readmitted to the institution.
  • The College occasionally receives requests for education record information regarding former students who are deceased. Even though FERPA rights do not continue after an individual's death, the College respects the privacy interests involved in those situations, but also wishes to accommodate good faith requests for records necessary for probate or other legitimate purposes. Therefore, education record information may be disclosed to a deceased student's family or other appropriate requestors for any purpose deemed legitimate by the Official Record Keeper.
  • Information from disciplinary or counseling records is not available to unauthorized persons on or off campus without the express consent of the student involved, except under legal compulsion or in cases where the safety of persons or property is involved or in cases when a student or parent has released information in making a claim against the institution.
  • No records that reflect the political activities or beliefs of students are kept except those voluntarily provided by the student in his or her activity record.
  • Information about individuals should be retained only so long as it is valid and useful, and those responsible for the records have an obligation to destroy the information when conditions under which it was collected no longer prevail.

Information For:

current students
faculty and staff		 parents
alumni		 high school students
admitted students