Concordia College, Moorhead, Minn.

Business Office

Finance and Accounting Policies and Procedures

Following are Concordia's policies and procedures related to accounting, budgeting, business/travel expenses, cash management, purchasing and accounts payable. These policies and procedures apply to all Concordia faculty, staff and student organizations.

Accounting and Budget

Budget Development, Management and Oversight

Budget Development

Budget Revisions

Department Manager Responsibilities

Cost Transfers and Justification (Journal Vouchers)
Expenditure Approval

Travel Expenses or Reimbursements

Project and Equipment Funding

Contracts and Agreements

Filing Retention Schedule for Financial Records

Other Documentation Sources

Business and Travel Expense Policy

Reimbursement

Reimbursement Report Form

Acceptable Documentation

Reimbursable Expenses

Per Diem

Non-Reimbursable Expenses

Responsibility of Employee Preparing Reimbursement or P-Card Reports

Responsibility of Department Head Approving Reimbursement or P-Card Reports

Personal Property Loss or Damage

International Travel Notification

Cash Management

Business Office Cashier Hours
Deposits
Cash Handling
Cash Box
Check Cashing
Petty Cash Policy

Purchasing and Payment

Purchasing Goods and Services

Payment for Purchases

Centralized Purchases

Ethical Standards

Legal Contracts

Sales Tax Exemption

Accounts Payable – paying non-payroll expenses

Payment Schedule

W-9 Policy for New Vendors

Invoices and Direct Payment Voucher Requests

Advance Requests

Reimbursements

Payment/Reimbursement for Services Rendered

Gifts, Awards and Prizes

Purchase Cards

Guidelines

Reconciliation and Payment

Tax Exempt Status

FAQs