Payroll Transition
New: Payroll FAQ
Concordia College is moving into the detailed planning phase of a biweekly payroll system for all support staff, adjunct faculty and workstudy students. These employees are now paid every other Friday, 26 times per year.
Tools
Tax Information
IRS Withholding Calculator
Federal Tax Tables: IRS Publication 15
- Single Person – Biweekly Payroll Period: pg. 44 & 45
- Married Person – Biweekly Payroll Period: pg. 46 & 47
- Single Person – Biweekly Payroll Period: pg. 26 & 27
- Married Person – Biweekly Payroll Period: pg. 28 & 29
- Single Person – Biweekly Payroll Period: pg. 1-4
- Married Person – Biweekly Payroll Period: pg. 1-4 (5-8)
Frequently Asked Questions
Will our annual amount withheld for taxes from our paycheck change with the switch to bi-weekly?
No, the amounts will remain the same. Employees may want to make changes to their own personal budgeting or W-4 withholdings to ensure that their paycheck is for the amount needed.
How will my benefit deductions change?
Bi-weekly payroll consists of 26 payroll periods. Typically there are two paychecks a month, and twice a year there will be a third paycheck for the month.
With the exception of TIAA-CREF, benefit deductions will be halved and deducted from the two monthly paycheck. In the event there is a third paycheck in the month, the only benefit deduction that will occur is for TIAA-CREF to ensure the college match amount is applied correctly.
What will this do for my time-off accrual?
Employees will still accrue time off with every payroll. However, with more frequent paydays, employees will accrue time-off quicker than before.
How will this affect student payroll?
The students will also be moving to a bi-weekly payroll with a two-week lag period. More information for students will follow.
What will be deducted from my paycheck on December 31st?
Deductions on your December paycheck will be the same as your deductions on previous paychecks. Changes will not take affect until January.
Will the work week change?
No. The work week will remain Sunday-Saturday for the purposes of recording hours.
What about employees without email addresses?
More information will be provided as we move forward.
I have escrow set-up and additional dollars withheld because I am not a twelve month employee. Will that change with the switch to bi-weekly?
No, additional amounts for escrow will continue to be deducted. Those deductions will continue to be spread out over the year.
How we will we report our time?
Time entry will be done at a computer. There will be a webpage for you to enter your time. This is known as web-based time entry. Printed timecards will no longer exist. A supervisor will need to electronically approve the time much like they do now with a signature. There will be a back-up to the supervisor who approves time in their absence to ensure employees are paid.
What if I am sick or out of town when I need to approve my time?
Employees will have a number of days to approve and send their time. The supervisor can also pull time through and enter changes.
What things can I do make the transition easier?
Start planning now.
- Complete the personal budget worksheet (top of the page) to ensure you will have enough money to cover your deductions.
- Speak with billing companies and discuss options for changing already established billing dates.
- Keep a log of work hours for December and January to ensure that hours worked are properly paid.
Where can I get my online pay advices (direct deposit stubs)?
Computers and printers on campus will be available for use to print pay stubs. There is further discussion of having separate computer stations. Please watch for more information to follow.
Human Resources
