Concordia College

Frequently Asked Questions - Payroll

Q:  When will hourly (non-exempt) employees be required to enter their hours worked into the new system?

A:  Non-exempt employees (excluding dining services and facilities) will start using the new web time entry for the pay period beginning December 14, 2008.  You will be required to enter in your work time for the pay period December 14 through December 27 on the last day of your work in this pay period.  Following this time line will be critical to meet the bi-weekly payroll turn around time and ensure an accurate payroll.


Q:  I am a Dining Services hourly employee (non-exempt), how will I record my hours worked and leave taken in Web Time Entry?

A:  Hours and leave for dining services hourly staff and students will be captured through the KRONOS system.


Q:  I am a Facilities hourly employee (non-exempt), how will I record my hours and leave taken in Web Time Entry?

A:  There will be no change in current process, so you will continue to record hours worked and leave taken on timesheets.


Q:  How do student workers record time?

A:  Student workers will continue to use paper timecards until January 11, 2009.  Training will be held for students to learn web time entry the week of January 11.  Students in the Library and Dining Services will utilize KRONOS for collecting and reporting time beginning December 14.  Facilities will continue to report time through TMA.


Q:  How will my vacation time be entered in Banner?

A:   For employees who utilize web-time entry, a vacation request can be submitted to your supervisor.  Once the supervisor approves the request, the vacation time will sit in the system waiting for the appropriate pay period.  The vacation time will automatically populate the web time record.


Q:  How do I record vacation or sick leave for a pay period that has already begun?

A:  You will need to contact your supervisor and they will make the change in the system.


Q:  I already hit “Submit for Approval” and I need to make some changes, what can I do?

A:  You can either inform your supervisor of the changes and they can make them for your OR you can tell your supervisor that you need to make some changes and they can send it back to you with the “need to make corrections” button.  Then you can make the changes and send back for approval again.


Q:  I am a supervisor trying to approve time for an employee and the system is not allowing me to approve it at this time, why?

A:  The system will only allow you to approve time that has been entered by the employee for you to approve.  The employee is the initiator and once they have completed the two week work cycle, entered their hours, THEN you will be able to approve it.


Q:  How will Administrative employees report their vacation time taken in Banner?

A:  Beginning January 1, 2009, Administrative employees will start using the Banner system to record leave taken.  Vacation time used for the pay period January 1 – January 31, 2009 will need to be recorded by end of business on February 7, 2009.  To implement this process, during early January, a form will be sent to all Administrative Staff asking for their vacation balances.  Any leave taken after January 1, 2009 will be subtracted from the reported accumulation balance and tracked in the system.  The current process of dumping hours into the system each September will be handled by Banner.